Welcome! 

This page will help all selected presenters at the IB Virtual Conference 2021 to plan a successful virtual breakout session. First of all, congratulations on being selected to speak at the conference. The information below provides:

  • guidance on the various requirements
  • clarification on what to expect before and during the session
  • tips for preparing a professional presentation.

Please read through this information carefully.

Key dates and deadlines

Unless otherwise noted below, the following deadlines are before midnight at Coordinated Universal Time (UTC).

For pre-recorded and simulive sessions, the deadlines are as follows.

  • Between 1–30 September: Meet the team "drop-in" sessions for all your content or technical questions. A detailed schedule will be released shortly.
  • 24 September: Deadline to submit the recording of your session.
  • By 12 October: Participants will have access to the virtual conference platform.
  • 18–22 October: IB Virtual Conference 2021.



For live sessions, the deadlines are as follows.

  • Between 1–30 September: Meet the team "drop-in" sessions for all your content or technical questions. A detailed schedule will be released in mid-August.
  • By 24 September: Deadline to submit the recording of your session.
  • By 12 October: Participants will have access to the virtual conference platform.
  • 18–22 October: IB Virtual Conference 2021.



Definitions

  • A live session is when the session is presented by the speaker live and is broadcast instantly to the audience in real time.
  • A pre-recorded session is when the session is filmed or recorded before the conference and then shown during the scheduled session time during the conference.
  • A simulive (also referred to as semi-live) session is a pre-recorded session with live interactions. A virtual presenter or panel’s video presentation is pre-recorded with a live component, such as having question-and-answer (Q&A) interaction in real time.



Content moderator

Content moderators should be available during your session. The moderator’s role is to assist you with session flow and monitor participant questions. Click here to find out more details about the role of a moderator.


Breakout session video and presentation submission

Submission deadline: 24 September


Pre-recorded video
All presenters are asked to submit a pre-recorded video of their session regardless of if their session is live, simulive or pre-recorded.

  • If your session is live, this will serve as a contingency in case any technical issues arise during the main conference and we cannot proceed live.
  • If your session is simulive, this will serve as the pre-recorded presentation portion of your session, prior to the live Q&A portion.
  • If your session is pre-recorded, this will serve as the entire session. 



As you prepare the recording of your session, please keep in mind that the total allotted time for your session is 45 minutes, which includes the Q&A. When applicable, we recommend allowing 10 to 15 minutes for the Q&A. If presenting live, the attire worn for your session should be the same as when pre-recording your session video. Business casual attire is encouraged but avoid wearing green colours on screen. Choose simple jewellery to avoid creating distractions and noise when on camera.


Final videos should be a .mp4 file, with a maximum resolution of 1,920 x 1,080 (FHD) and a minimum resolution of 1,280 x 720 (HD). The pre-recorded video submission deadline is 24 September.

Please remember to consider proper lighting and background for your presentation.

You may submit your session recording and presentation using the form below. Note: You must be logged in to the Submittable platform in order to enter the moderator information.


Click here to access the tutorial video, How to record your screen for tutorials using Microsoft Stream, Teams and PowerPoint for free.


Handouts and live polling
Session handouts can be available for participants to access before the start of your session on the session page within the conference platform.

If you incorporate live polling into your session, please note that questions can be open text or multiple choice.

Refer to the Resources and downloads section below for the respective guides and tutorials.


Drop-in sessions

Virtual drop-in sessions, which will take place on Microsoft Teams, will provide you the opportunity to meet the Global Conferences team to seek general advice on the delivery of your presentation or ask a specific technical question. Please join us for at least one drop-in session.

Click here to select the session(s) you would like to attend, so we know who to expect. If applicable, submit all your questions so we can be prepared to address them during the drop-in session.


What to expect?

You can join at any time during the 30-minute drop-in session. There will be no specific agendas, as we would like to focus on your questions, so please have them ready. Therefore, reviewing the Speaker resource centre beforehand is very important.  Several members of the Global Conferences team will be available in the virtual meeting room to answer them.

If you have self-assigned your content moderator, please ask them to join the same session as you. However, if you have requested IB to assign a content moderator to your session, we will connect you to them shortly.


Resources and downloads

More guides and resources will be made available in the coming weeks.


Speaker marketing kit


PowerPoint presentation
If you plan to include a PowerPoint presentation during your session, an IB branded template is available here. Please note that media elements such as video clips can be incorporated into the PowerPoint. Please submit a copy of your presentation using the form below.


Tell your network about your presentation. Share these “I'm presenting” banners on your social media channels using the conference hashtag #IBVirtual.


  • “I'm presenting” banner for email signature

  Click here to download in English.

  Click here to download in French.

  Click here to download in Spanish.


To add the banner to your email signature:
1. right-click on the image above and save the image as PNG
2. in Outlook, go to File>Options
3. go to Mail in the left column, then in the box on the right, go to Signatures
4. upload the image using the highlighted icon

 5. click on the link icon highlighted below and paste in: https://ibo.org/ibvirtual

 6. click on Okay.


  • Instagram banner

  Click here to download in English.

  Click here to download in French.

  Click here to download in Spanish.


  • Twitter banner

  Click here to download in English.

  Click here to download in French.

  Click here to download in Spanish.


Suggested language for social media:
Join me at the IB Virtual Conference, 18–22 October 2021! I'll be presenting a session on [session title]. Visit ibo.org/ibvirtual to find out more! #IBVirtual


Sign in below to access Submittable to submit responses, files, comments and/or questions.

International Baccalaureate Organization